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Purchasing / Accounts Payable Assistant

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Dublin / Plain City
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PURCHASING/ACCOUNTS PAYABLE ASSISTANT Email resume with salary history: A growing Traffic Safety co. in Dublin/Plain City, OH seeks motivated individual for FT position. Duties of this position include but are not limited to: PURCHASING RESPONSIBILITIES Assist in the efficient and effective procurement of goods & services. Manage all purchasing functions including purchase order processing, delivery arrangement, record maintenance and reports. Work involves initiating purchase requests and keeping track of the stages through which each order is routed until receipt and payment. 1. Soliciting written/telephone quotations and estimates for non-standard options. 2. Entering data to maintain purchase order and inventory receipts/adjustments. 3. Maintain log and verify open orders ship dates to insure adequate delivery of goods. 4. Arrange shipping/logistics for pick-ups from vendor. 5. Correspond with vendors on order discrepancies, including filing damage claims with freight companies or vendors, and shipping out materials being returned for various reasons. 6. Maintaining procurement documents in a systematic, retrievable manner. IMPORT DOCUMENTATION: Coordinate with Shipping Company, Custom Clearance and intermodal container deliveries from Rail yard. ASSIST IN INVENTORY & PRODUCTION MANAGEMENT: Request and reconcile periodic Cycle Counts, assist in Quarterly Inventory Counts and prepare weekly production schedule. Issue Work Orders as needed. ACCOUNTS PAYABLE RESPONSIBILITIES: Perform the day to day processing of accounts payable transactions regarding supplier/ vendor invoices. Monitoring discount opportunities; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments. 1. Check all invoices for proper documentation prior to payment. 2. Enter invoices in system for payment. 3. Prioritize invoices in accordance with probability of cash discounts as well as other terms of payment. 4. Match invoices with checks and prepare vendor checks for mailing. 5. Make replies to all vendor inquiries. 6. Make reconciliations of vendor statements, research and make corrections of discrepancies. Provide administrative support in order to ensure effective and efficient office operations as needed. Multi-line phone system/fax/copying and filing. Manage incoming & outgoing mails. Maintain office & warehouse supplies, the service contracts, safety check calendar and routine. Perform other related duties as required. Email resume with salary history:

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