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Office Assistant

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Winchester Ma
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Fast paced environment looking for an office assistance to assist the Project Manager and Sales Team. Must be able to start immediately. Please email resume to Responsibilities: - Prepare correspondence, reports, statements, and other materials. - Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and computers. - Answer telephones, direct calls, and take messages. - Maintain and update filing, inventory, mailing, and database systems. - Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints. - Open, sort, and route incoming mail, and answer correspondence. - Compile, copy, sort, and file records of office activities, business transactions, and other activities. - Compute, record, and proofread data and other information, such as records or reports. - Type, format, proofread, and edit correspondence and other documents. - Complete work schedules, manage calendars, and arrange appointments. - Review files, records, and other documents to obtain information to respond to requests. Qualifications: - Understands and recognizes the value of other points of view and ways of doing things. - Displays a positive attitude in the face of ambiguity and change. - Verifies assumptions and information before accepting them. - Seeks out others to check or review own work. - Reviews all relevant information or aspects of a situation before taking action or making a decision. - Communicates equally effectively with all organizational levels. - Understands others' complex or underlying needs, motivations, emotions or concerns and communicates effectively despite the sensitivity of the situation. - Seeks clarity on priorities as needed. - Monitors the quality and timeliness of own work. - Responsibly uses the resources at one's immediate disposal. - Remains focused and productive in the face of standard work demands - Shows flexibility and strives to meet objectives when working under changing or unclear conditions - Adapts to changing circumstances or demands. - Maintains composure and effectiveness despite stressful circumstances. - Keeps issues and situations in perspective and reacts appropriately - Writes clearly, using correct grammar, spelling and punctuation. - Communicates respectfully.

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