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Adminstrative Assistant / Receptionist

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Round Rock
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Family violence and sexual assault program has an opening for an administrative assistant/receptionist. Working hours are 8 a.m. to 5 p.m., Monday through Friday. Resumes should be CUT AND PASTED INTO AN EMAIL sent to or faxed to 512-255-7331, attn: Human Resources. ESSENTIAL JOB FUNCTIONS: Assist program directors and CEO with administrative and clerical support. Manage and coordinate the reception area during the afternoon hours. Act as supportive and effective initial contact for clients and visitors. Provide backup front desk coverage when needed. SPECIFIC DUTIES AND RESPONSIBILITIES: • Provide clerical assistance to CEO and program director. • Assist in preparation of reports and maintain filing systems. • Develop and manage client databases. • Manage incoming and outgoing mail, as well as petty cash. • Maintain client reception area, ensuring that it is comfortable and organized • Initiate the provision of services by providing appropriate paperwork and announcing client arrivals. • Provide all other duties as assigned by the CEO. SPECIAL SKILLS AND EDUCATION • Acceptance of and respect for agency philosophy, mission, and values. • Three years experience in general office work, with at least one year as an office assistant or office manager. • Complete the agency's new advocate training within 90 days. • Excellent communication and organizational skills • Critical thinking and project management skills. Ability to relate to other agencies and departments, as well as law enforcement in a professional manner • Adequate personal health, social maturity, and emotional stability to fulfill the essential job functions. • Proficient technology skills, including MS Word, Excel, Internet • Ability to type a minimum of 40 wpm

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