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Program Assistant

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The Program Assistant reports to the Associate Director of Programs and the assigned Program Attorney. Please apply directly to Director of Programs: . Qualifications  Energetic, hard-working, cooperative, flexible, self starter with follow-through  Excellent oral and written communication skills  Excellent administrative skills, attention to detail and ability to meet deadlines  Ability to juggle multiple priorities  Computer literate: E-mail, Internet, Windows, word processing and spreadsheets Job Responsibilities 1. Performs word processing to maintain correspondence with faculty and staff 2. Assembles background materials for seminar development 3. Maintains seminar files 4. Performs filing, faxing and photocopying duties 5. Schedules meetings and luncheons; coordinates catering 6. Tabulates, summarizes and distributes seminar evaluations 7. Assists in the compilation of written materials including occasionally securing reprint permission 8. Responds to faculty telephone inquiries and requests 9. Maintains biographical database of program faculty 10. Maintains curriculum grids 11. Enforces and meets all departmental and organizational deadlines 12. Administers satellite seminar presentations including management of registration and materials distribution 13. Assists in administration of live seminar presentations 14. Coordinates faculty travel arrangements 15. Participates in weekly departmental meetings 16. Performs miscellaneous administrative duties Compensation and Benefits  Hourly Position, based on a 37.5 hour week, $12.05-$15.13 per hour  Monday - Friday, 8:30-5. Occasional paid seminar overtime and other with approval  13 Paid Holidays  7 Sick/Personal Days  2 Weeks Vacation in Years 1 & 2; 3 Weeks in Years 3 & 4; 4 Weeks in Years 5+  80% Medical for Individual Coverage, 80% Medical for Family Coverage  50% Dental for Individual and Family Coverage  Tuition Reimbursement at $1000 per year  Short Term/Long Term Disability and Life Insurance  Employer Retirement Contribution at 7 1/ % of yearly compensation after two years of service  Smoke Free Environment in convenient Downtown Crossing location

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