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Office Manager

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Durham Nc
(919) 908-9037
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Exantus Investment Group, LLC 709 N Driver Street, Durham, NC 27703, Office: (919) 908-9037 Email: Contact: Marelien Exantus Position: Office Manger General Purpose: Attend to clients and deal with inquiries on the phone and face to face contact with clients and vendors. Supply information regarding the organization to the general public and clients. Ensure that the organization runs effectively and efficiently. 1. Main Job Tasks and Responsibilities a) Receives invoices and reconcile them with work orders and bills for payment. b) Post payments to the correct accounts, prepare bank deposit reports. c) Utilizes computer systems (QuickBooks) to run a database, pay bills, and accepts payments. d) Contacts individuals with delinquent accounts. 2. Other Tasks and Responsibilities a) Answers telephone and relay messages b) Provide accurate information to callers c) Ensures knowledge of staff movements in and out of organization d) Provides general administrative and clerical support e) Schedules appointments to view rental properties and rooms. f) Maintains appointment electronically. g) Monitors and maintain office equipment 3. Education and Experience a) High school diploma (previous office experience) b) Experience with computer programs, Quick Books or relevant software application c) Experience with customer service, administrative and clerical procedures. 4. Key Competencies a) Verbal and written communication skills b) Professional personal presentation c) Customer service orientation d) Organizing, Attention to detail and planning e) Reliable and Dependable

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