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Administrative Assistant

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Grand Rapids, Mi
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TITLE: Administrative Assistant LOCATION: Grand Rapids, MI APPLY: Send a resume: Visit our website: SUMMARY: Management Business Solutions (MBS) is seeking an Administrative Assistant for a client in Grand Rapids, MI. This individual will provide administrative support of a confidential nature and work closely with other professionals at all levels of the organization. RESPONSIBILITIES: Administrative Duties: Answer phone and answer or direct questions to proper department First point of contact for all inbound calls/visits/general emails Work with program manager to create all program packets, evaluations, name tags, sign in sheets, set up class room, etc. Work with Marketing and Communication Manager to create all supporting materials including evaluations, name tags, sign in sheets, etc. Work with steering committees, Marketing Manager and CEO to support committee work: o Including but not limited to creating and sending new member packages, attending committee planning meetings and creating and distributing of minutes, manning registration table at meetings, creating name tags, sign in sheets, acting as facilitator along with committee member for logistics of meeting Monitor front lobby area to ensure materials presented are current and make sure lobby, classroom and traveling event box are stocked with the most cmTent upcoming event brochures and flyers Print and or copy new materials as needed or directed Create and process general mailings as directed by other team members Work with CEO on annual fundraising event Acts as staff support of the AWE Additional administrative duties as needed Data Entry Duties: All data entry into ACT, GiftWorks, QuickBooks client contact info Merging and purging of existing data bases Technology Duties: Work with Marketing and Communications Manager to post events to community calendars QUALIFICATIONS: Knowledge of Social Media, Facebook, Linkedln, twitter and U Tube Familiar with email marketing and on line events management software MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL OPPORTUNITY EMPLOYER

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