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Accounting Assistant / Receptionist

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A prestigious investment advisory firm is seeking an Accounting Assistant /Receptionist to join their team at their Headquarters in New York as a result of a promotion. If you are interested, please send your resume to and put "Accounting Clerk /Receptionist" in the subject line. The primary responsibility of this position will be to serve as Receptionist/Accounting Clerk. This position will also involve working closely with other assistants of management and the Accounting team in New York as it pertains to scheduling internal & external meetings, preparing and distributing internal meeting materials and assisting with tax/audit processes. This position also requires frequent communication and coordination with the other executive assistants and professionals within and outside the firm. The candidate should enjoy working in a fast-paced environment in a small company. This position is based in New York. Specific tasks will include, but are not limited to: Compiling correspondences regarding tax and annual audit information via email/telephone delivery of information Maintaining database for all tax information related to company's underlying funds including updating contacts and obtaining all underlying tax forms required to file tax returns. Assist in mailing out tax returns and extensions Organizing bank statements for all funds Compiling and organizing correspondences relating to quarterly/year end valuation information required by accounting on a quarterly basis Assisting accounting team with any required additional tasks including depositing checks Assisting Office Manager (duties include scheduling office maintenance, communicating with vendors, etc.) Answering phones and maintaining switchboard Greeting clients Overseeing use and availability of conference rooms Ordering and maintaining office materials including lunches Sending mail to include Federal Express Providing assistance to Executive Assistants of management REQUIREMENTS Proficiency in Microsoft Outlook and Word, and at least a working knowledge of PowerPoint and Excel Willingness to learn and manage internal databases Excellent organizational and communication skills (adept at completing small writing projects)

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