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Senior Administrative Assistant

Details
Posted By:
Kathi Anderson
Posting ID:
4044s3454
Location:
San Diego, Ca
Telephone:
Tags:
 non   profit 
Category:Nonprofit / Social Services
Listing Type:Job
Employment:Full Time

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Survivors of Torture, International

Senior Administrative Assistant

Job Announcement


Reports to: Executive Director Effective Date: January 2011

Location: San Diego, CA FLSA Status: Non-exempt, Full-time


GENERAL PURPOSE OF THE JOB
Provides administrative, clerical, and database support.

SUPERVISORY RESPONSIBILITIES
The Senior Administrative Assistant has no direct reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Ensure smooth daily running of the office and maintenance of common work areas: track and order office supplies, handle mail postage and shipping, schedule conference and visitor rooms, coordinate meetings, update security system, maintain current office forms, guides, manuals, agency informational packets, etc.; monitor office equipment.
• Maintain multiple databases (including PeopleTrak, HOMS, ACCESS, and Anasazi) and general filing systems; update and maintain clinical contractors’ and interpreters’ personnel files; track and prepare for agency speaking engagements.
• Answer main office telephone line and address appropriate voicemails; maintain agency’s general email account; disperse faxes and respond to incoming correspondence where appropriate; welcome clients and visitors, handle general initial inquiries regarding agency.
• Support board of directors: prepare for, attend and take/compile minutes at all board meetings, prepare and distribute documents for board members. Administer, manage and trouble-shoot SharePoint software.
• Support Executive Director with administrative tasks; take and compile minutes for all staff meetings and monthly meetings with San Diego County HHSA; assist with preparation of County Monthly Status Reports; review and report on clinical exclusions and disbarments; act as point of contact for LiveScan documentation; coordinate appointments between government entities and contractors.
• Assist with special projects and other duties as needed by supervisor.


MINIMUM QUALIFICATIONS
• Excellent organizational, verbal and written communication skills.
• Solid computer and data entry skills, including thorough knowledge of Microsoft Office Suite; database administration skills (may be tested for accuracy and speed).
• Comfortable working with limited English-speaking clients of diverse ethnic backgrounds.
• Ability to work independently and as a team member.
• Strong commitment to the mission of Survivors of Torture, International.


APPLICATION PROCEDURES
To be considered for this position, please send a detailed cover letter, resume and salary requirements in confidence to:
E-mail: (See above)

No phone calls, please.

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