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Parts Coordinator

Posted By:
Tyler Stowell
Posting ID:
Schenectady, Ny
 needed   immediately 
Category:Installation / Repair
Listing Type:Job
Employment:Full Time
Company:Horizon Bradco

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The Company:

Horizon Bradco is an international presence in the sale and service of equipment within the food service and bakery industry with a 22 year history. Company headquarters are located in Schenectady, New York with offices also in Salem, New Hampshire. Our continued growth dictates the need for increased support staff. The company offers a full range of benefits including paid vacation, sick and personal time, a 401K Simple Plan, and health insurance benefits.

The Position:

The Parts Coordinator is responsible for the efficient maintenance of the parts room including all ordering, receiving, and shipping to maintain proper inventory levels, accurate inventory counts, timely inventory transfers, and accurate record keeping of the parts databases. Responsibilities for this position include, but are not limited to the following:

• Parts management including development and maintaining a system to accurately and efficiently manage the in house and van inventories of the location.
• Process all parts orders, handle receiving and shipping of all orders and follow through with proper documentation to insure timely and accurately billing.
• Review all vendor invoices which are to be authorized by the Managing Partner and assist with AP processes as needed.
• Maintain existing and develop new relationships with vendors to maximize efficiency and profitability. This includes sourcing new vendors for parts to increase the overall department profitability and communication findings with our other locations.
• Update costs and pricing, as well as maintain accurate and appropriate inventory items as necessary to insure proper costs are reflected on purchase orders and correct prices are reflected in customer billings.
• Perform periodic inventories and regular cycle counts to improve and maintain the accuracy and integrity of the software systems.
• Work with our other location on developing efficiencies in operations to minimize overlap of responsibilities and maximize productivity.
• Periodic trips to our other locations may be necessary.
• Prepare and issue customer advisements and coordinate follow-ups with Service Dispatchers.
• Track receipts of ordered goods and returned parts to insure that credits or replacements are received.
• Match AP invoices for stock purchases with purchase orders and inventory usage reports prior to AP invoice authorization by the Managing Partner.
• Process RGA’s and core charges per outlines procedures and with the assistance of the Customer Service Coordinator.
• Running of parts when necessary to technicians that are out on a job.

Technical Skills:

• Computer Literate
- Email, Microsoft Word and Excel
- Warehouse Management System
- UPS Worldship
• Ability to communicate professionally with customers, venders, and co-workers.
• Having a mechanical background is helpful.

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