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Request For Proposal (Rfp) - Website Re - Design

Posted By:
April Monroe
Posting ID:
Hayward, Ca
 website   design 
Category:Internet / Web Design
Listing Type:Job

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Request for Proposal (RFP)
For Community Resources for Independent Living (CRIL) Website Re-design

1. Overview
Consultant will work with the CRIL Website Development Committee and Management Team to create a W3C accessible and interactive website controlled and managed by document management software, such as WordPress. CRIL’s website is currently hosted by The Diamond Lane and will likely remain under their hosting. Consultant must be familiar with accessible website programming and be willing to work with CRIL to go above and beyond Federal 508 requirements. The current website is

This RFP is due by June 30, 2010. Please send completed proposal to Sheri Burns, Executive Director. RFP's must be less than 10 pages in length and be in MS word format only. List of references is required. Links to sample websites designed by the bidding company are highly recommended.

2. Organization Profile
Community Resources for Independent Living (CRIL) is a peer-based disability resource and advocacy organization located in Hayward, CA. CRIL has been providing comprehensive independent living skills training, peer support and advocacy services to southern and eastern Alameda County residents with disabilities for over thirty years. CRIL provides over one dozen services to nearly 1000 Alameda County residents with disabilities annually. Another 4,000 residents are provided with information and referral and disability resource assistance each year.

CRIL services include: peer counseling, housing assistance, personal assistance matching services, disability support groups, life skills classes, VITA/tax assistance, disability resource information & referral, assistive technology assistance, and advocacy skills training. CRIL also facilitates four support networks of community advocates, the Disability Action Network; Red de Accion, a Latino disability advocacy group; the Disability Action Network for Youth; and Disability Advocates United who work with the Alameda County Tobacco Coalition. CRIL has three office locations: Hayward (main office), Livermore and Fremont.

3. Intended Audience
The website is intended to be easy for in-house CRIL staff to maintain/update, and accessible to users who have a variety of disabilities, such as those with visual impairments who use speaking browsers or people who are deaf and need captions on video. Language translation into Spanish, Mandarin and other languages should be available via an online translator link, such as Google Translate.

4. Similar Websites with Required and/or Preferred Features

5. Technical Requirements
•The entire website: graphics, text, documents posted the site, must at least comply with Section 508 Federal accessibility Requirements.
•The website must also pass accessibility evaluation criteria of CRIL staff and W3C:
•As per item 3, all documents and navigation on the website must meet international accessibility standards. CRIL will assist with testing the new website's accessibility to persons who are blind.
•All programming must be cross platform and cross browser compatible. Current website platform is Unix and main browser is Internet Explorer.
•SEO tactics need to be incorporated into web site development and design.
•The website currently resides and will continue to reside at The Diamond Lane. Include estimated bandwidth requirements for new website.
•Website design must be simple to navigate, yet powerful, motivating and interactive to consumers, funders, organizational partners and the general public.
•Training for specified staff who will manage the upload of new information to the website must be included in the proposal.
•Please refer to attached Excel list of required/preferred features and sample websites.

6. Budget and Time Requirements
•Total budget is NTE $8,000.00 inclusive of entire project.
•Contract will be paid in installments according to project benchmarks completed within the required timelines. Please provide activity timeline and payment schedule. Include product warranty information.
•Consultant will meet with CRIL’s Website Development Team and staff to get an idea of initial design. CRIL staff will provide content and photos.
•The first draft must be programmed and ready for review within 45 days of signed contract.
•CRIL reserves the right to request up to three revisions of the initial design.
•Final draft of the website must be completed within three (3) months from start of contract.
•Project must be ready for installation and 30-day testing no later than four (4) months after the start of the contract.
•Ten percent (10%) of total contract will be held until project is fully completed, installed and live for 30 days.

Suggested task list
1)Project meeting with CRIL website team, managers, staff
2)Summarize CRIL requirements
3)Obtain content, photos and links
4)First Draft of website within 45 days of project meeting
5)Second or third draft of design as needed
6)Program material into document management system.

7. Documents Appended:
**List of Required & Preferred Website Features**
Ability to create and participate in online petitions
Agency Annual Report & 990s posted
Branding / Logo on each page
Board Information - password protected for board members only
Calendar of events, workshops, meetings
Contact info on home page
Donate Features-automatically generates a letter/email to donor - Pay Pal or similar
Ease in Navigation - minimal scrolling required
Email page to a friend features
Facebook button/link on Home Page
Fonts - option to change sizes and color contrast
FAQs Feature
Forum/Message Board/Blog
Home page button visible on each page
History of agency & IL movement
Important links on home page
Join email list- ability to get email alerts
Languages- Ability to have information in other languages (Google Translator)
Links page for other disability resources - organized according to services
Legislative Alerts with links to elected officials
List jobs/internships/volunteer opportunities
Location maps of CRIL offices
Map of Geographical Service Area (southern & eastern Alameda County)
Newsletters - PDFs and text versions; archived issues
Photos on home page & throughout
Sell CRIL items and materials - Pay Pal or similar
Service brochures - PDFs and text versions
Site Search Feature - with comprehensive dictionary
Staff photos, brief bios & contact info
Success stories - consumer testimonials
Survey Feature/Petitions
Table of Contents/Site Map - well organized
Text only option for website pages
Virtual Agency Tour - flip video?
Virtual suggestion box / Comments
What to expect when visiting / Intake process
What’s New at CRIL, including links
Welcome to CRIL page – letter from ED & Board Chair

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