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Administrative Assistant

Posted By:
Jack E Moore
Posting ID:
San Diego
 admin   assistant   office   operations 
Category:Admin / Clerical / Office
Listing Type:Resume

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Jack E. Moore

Administrative Assistant / Office Operations Manager


Over twenty-five years experience providing administrative support for the U.S. Navy and two government contracting companies. Expert in using technology to enhance speed and accuracy of administrative tasks. Demonstrated range of professional communication skills.


• Communications • Operational Reports • Office Equipment
• Data Entry • Business Correspondence • Mail Routing
• Organization • MS PowerPoint • MS Word
• MS Excel • Stocking and Supplies • MS Project
• MS Outlook • Contract Management • Purchasing
• Internet • Conflict Resolution • Quickbooks


SRA International, Inc., San Diego, California 11/07 – 9/09
Senior Admin Member
Systems Research and Applications, Inc. (SRA) is a company dedicated to solving complex problems of global significance for clients in national security, civil government, and global health.
• Contractor Admin Function Lead for Network Systems (PMW 160), Space and Naval Warfare (SPAWAR) Systems
Command, San Diego, CA.
• Training Coordinator. Developed Access database to track training and print reports.
• Strategic Planning Team Member
• Coordinated Departmental Meetings (quarterly).
• Coordinated Program Manager’s (PMW 160) Divisional Lunches (bi-monthly).
• Prepared and distributed weekly meeting reports.
• Wrote and updated Standard Operating Procedures (SOPs).
• Planned personnel events.

LIFE CYCLE ENGINEERING, INC. (LCE), San Diego, California 6/00 – 10/07
Office Operations Manager
LCE is a company specializing in reliability and maintenance solutions in the industrial and government markets.
• Managed the administrative functions of the West Region which consisted of San Diego, CA,
Bremerton, WA, and Honolulu, HI.
• Managed departmental meeting schedules to eliminate conflicts and ensure the availability of all
necessary attendees.
• Worked closely with engineers, program managers, and corporate headquarters located in Charleston,
South Carolina.
• Responsible for overseeing, maintaining, preparing, processing, monitoring, verifying and forwarding
financial data, contract status reports and human resources information to headquarters.
• Provided fast-paced, high profile support of U.S. Navy customers, including on-site database development and technical
support, documentation maintenance, report preparation, and
ongoing interface with government customers.
• Monitored contract status reports.
• Prepared and distributed weekly meeting reports.
• Created and maintained databases, spreadsheets, and PowerPoint presentations.
• Managed accounting functions, such as travel vouchers, business meal/entertainment vouchers, out of pocket vouchers,
and petty cash account.
• Prepared purchase requisitions for office supplies, postage and computer equipment.
• Set up vendor accounts, verified receipt of items ordered and forwarded documentation to corporate accounting for payment
every month.
• Collected, reviewed and forwarded timesheets to our corporate office in Charleston, SC.
• Processed employee badges, vehicle passes, visit requests, and security clearances.
• Planned personnel events.

U.S. NAVY, San Diego, California 2/99 – 5/00
Data Control Assistant Civil Service
• Maintained a Contract Data Requirements List (CDRL) status accounting system.
• Received, identified and distributed New Construction Project Office mail and technical data.
• Typed, edited, formatted, printed, managed and maintained control of correspondence, technical
reports and directives, organizational proposals and justifications, technical notes and similar material
in accordance with established guidelines and procedure.
• Provided administrative support for the New Construction Joint Quality Management Board by
maintaining the board’s minutes and preparing various graphic presentation using MS PowerPoint.
• Designed and generated reports to assist principal with school management activities: calendars,
attendance, lunch verification, student progress reporting, purchase orders, inventory counts, and
mailing databases.


Personnel Officer, USS Valley Forge, San Diego, CA (6/94 – 7/96)
• Supervised the ship’s personnel office.
• Drafted clear, concise and accurate correspondence.
• Developed and implemented a comprehensive database that improved accuracy of various manpower
• Coordinated personnel routing and travel arrangements during six-month-drug deployment to Panama.
• Acted on short notice to arrange transportation for several humanitarian and medical evacuations back
to the United States from various location around the Caribbean.

Travel Budget Manager, COMNAVAIRPAC, San Diego, CA (3/92 – 6/94)
• Administered the Command’s multi-million dollar travel budget.
• Functioned as primary liaison between 27 subordinate commands and the Chief Comptroller.
• Coordinated travel arrangements for the staff to attend meetings, conferences and inspections.
• Successfully utilized the Command’s Local Area Network to provide training to the staff on
submission of post-travel paperwork.


Associate of Arts Degree, (Selected Studies), May, 1999
San Diego Mesa College, San Diego, California

Additional Courses
Effective College English I
Effective College English II
Calculus for Computer Science
Discrete Structure/Design
Introduction to Computer Architecture
Computer Architecture
Introduction to Programming Concepts
Programming in C++
Object Programming C++
Data Structures & Algorithms
Local Area Network Technology
Principles of Data Base Design
Programming in JAVA
Operating Systems Theory/Design
Advanced Programming in Java
Computer Ethics
Artificial Intelligence
Programming Languages

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