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Office Manager At An Organic Farming Association

Posted By:
Kate Mendenhall
Posting ID:
Rochester, Ny
 organic   accounting   membership   sustainable   wellness 
Category:Accounting / Finance
Listing Type:Job
Employment:Full Time
Company:Northeast Organic Farming Assoc. of NY

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The Northeast Organic Farming Association of New York (NOFA-NY) is the oldest and largest organization in New York devoted to organic and sustainable farming and gardening, and counts over 1100 farms among its 2200 members of farmers, gardeners, and eaters.

We are seeking an Office Manager to oversee the day-to-day business operations of the organization.

This position requires a self-starter with excellent organizational skills, detail oriented, and committed to excellent customer service. The candidate must be proficient in Quickbooks Pro, experienced in financial recording and reporting, grants billing, and data management. A passion for organic farming, gardening, and food is essential. The Office Manager is based in the NOFA-NY office in Rochester, NY and reports to the Executive Director.

Specific Responsibilities
• Provide good customer service on the phone—serve as the first voice members hear and direct them to the appropriate staff member.
• Maintain company finances using QuickBooks
• Manage accounts payable and accounts receivable –including grant billing and financial reporting
• Prepare monthly reconciliations monthly financial statements and related reports
• Work directly with external auditors
• Conduct general human resources activities including computerized payroll
• Maintain up-to-date membership administration and data entry
• Provide administrative support to NOFA publications: quarterly newsletter, annual organic food guide, education programs, etc.
• Manage organizational bulk mailings and publication distribution
• Provide administrative support to NOFA programs: farmers’ pledge, field day attendance, fundraising events, annual conference, etc.
• Maintain and manage inventory including office supplies, equipment, and software upgrades
• Manage advertising and sponsorships for publications and events

Competitive salary—$30-35K, dependent on experience. We offer a full benefits package that includes 100% employer-paid medical insurance, 50% employer-paid dental insurance, and a 403(b) retirement plan.

• Education: Bachelor’s degree strongly preferred in business or public administration.
• Knowledge: Knowledge of organic and sustainable agriculture. Firm understanding of accounting and budgeting principles.
• Experience: Prior experience in nonprofits and/or administration, ideally both.
• Skills: Proficient in Quickbooks Pro and Filemaker Pro; excellent written and oral communication skills; strong interpersonal, customer service, and planning skills; excellent organizational skills; strong computer skills required; graphic design interest helpful; Spanish language skills helpful.
• Capabilities: High energy and enthusiasm. Ability to work well with a wide range of people, work well under pressure, handle multiple tasks at once, and adapt to changing situations on a daily basis.
• Conditions: Strong interest in and commitment to promoting the goals of NOFA-NY. Occasional travel required.

How to Apply
Position open until filled. Please send cover letter, resume, and three references to director at nofany dot org by Friday, April 9, 2010.

NOFA-NY is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.

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